HRDC claimable training: a guide for companies

What “claimable” actually means

HRDC claimable training means a programme that can be funded from the levy your company already pays: HRD Corp pays the training provider for it. Companies registered with HRD Corp contribute a monthly levy based on payroll. That money sits in your account with one purpose: developing your people. Claimable training lets you draw it back down.

The word “claimable” does the heavy lifting. Not every programme, workshop or conference qualifies. A programme is claimable when it meets the scheme’s requirements on the provider, the trainer and the paperwork. Miss one of those and the levy stays where it is.

Who applies and who files the claim

The grant application is made by the company before training; the claim after training is filed by the HRD Corp registered training provider, with forms T3 and JD14. If your company is registered with HRD Corp and contributes the levy, you can apply for a grant. The registration category and your levy balance determine how much room you have.

If you are unsure whether your company is registered or what your balance is, your HR or finance team can check through the HRD Corp employer portal. That balance is the budget conversation most teams skip: unused levy is training you have already paid for and are not using.

What makes a programme claimable

Three things have to line up.

• The training provider is registered with HRD Corp.
• The trainer delivering the session holds the relevant HRD Corp accreditation.
• The programme and costs fall within the scheme your company claims under, with the right supporting documents.

How the claim process runs

At a high level the sequence is: you apply for the grant in eTRiS and get it approved before the training happens, the training runs, then the training provider files the claim. The claim pack is form T3, the attendance list your participants sign, and form JD14, the joint declaration the provider asks you to sign within 3 working days; a later signature shows on your record, which trainers and providers see. Approval first, delivery second, claim third. Training starts at least 14 days after approval and within 90 days. Teams that run it in that order rarely have trouble. Teams that book training first and look at the paperwork afterwards are the ones who end up funding it from their own budget.

Timelines and document requirements change from time to time, so treat the HRD Corp portal as the source of truth for the current checklist rather than any third-party summary, including this one.

How to check a trainer or programme before you commit

Ask two questions early: is the provider registered, and is the trainer accredited? On WisdomHub, tick “I plan to claim this training through HRD Corp” on your brief and only HRDC accredited trainers are offered. Each trainer chooses who files the claim as they respond: they are their own provider, they bring one, or we assign one from our roster. WisdomHub admin verifies a provider’s HRD Corp registration before it can claim. You settle claimability before you shortlist rather than discovering a problem after the training.

Accreditation is a filter, not a quality signal. It tells you a claim is possible. The trainer’s delivery record tells you whether the training will be any good.

Common pitfalls

Most rejected or delayed claims trace back to a few repeat offenders.

• Submissions that skip the approval step and go straight to delivery.
• Forms filled in a format the scheme does not accept, then bounced back for rework.
• No one internally owns the grant application, so documents arrive late or incomplete.
• Assuming every programme from a known provider is automatically claimable.

Put the levy to work

The levy is training budget you have already committed. The companies who get the most from it treat claimability as a filter at the start of procurement, not a scramble at the end. Start with the business need, filter for claimable, then choose the trainer on evidence.